We are Emerus, the leader in small-format hospitals. We partner with respected and like-minded health systems who share our mission: To provide the care patients need, in the neighborhoods they live, by teams they trust. Our growing number of amazing partners includes Allegheny Health Network, Ascension, Baptist Health System, Baylor Scott & White Health, ChristianaCare, Dignity Health St. Rose Dominican, The Hospitals of Providence, INTEGRIS Health, MultiCare and WellSpan. Our innovative hospitals are fully accredited and provide highly individualized care. Emerus' commitment to patient care extends far beyond the confines of societal norms. We believe that every individual who walks through our doors deserves compassionate, comprehensive care, regardless of their background, identity, or circumstances. We are committed to fostering a work environment focused on teamwork that celebrates diversity, promotes equity and ensures equal access to information, development and opportunity for all of our Healthcare Pros.

The Physician Operations Coordinator provides scheduling, clerical, and administrative support for Leading Edge Emergency Physicians (LEEP) within Emerus. This role serves as a key liaison between physicians and internal operational teams to ensure efficient day-to-day operations, accurate scheduling, and timely communication. The ideal candidate is highly organized, detail-oriented, and comfortable supporting a fast-paced clinical environment.

Physician Scheduling & Coverage Support

• Assist with creation, maintenance, and distribution of physician schedules, including shifts, time off, and coverage adjustments.
• Support last-minute scheduling needs in coordination with leadership.
• Maintain accurate provider availability records.

Payroll & Timekeeping Support

• Collect, review, and validate physician timekeeping, shift data, and call coverage for payroll processing.
• Ensure payroll data aligns with approved schedules, contracts, and rate agreements.
• Submit payroll information accurately and on time to the payroll department.
• Research and resolve payroll discrepancies in collaboration with physician operations leadership.
• Maintain payroll-related documentation and audit trails.

Administrative & Clerical Support

• Provide administrative support to physician leadership and the operations team.
• Manage Workday Expense submissions for physicians, as needed. Follow progress through to final approvals.
• Maintain physician rosters and key operational documents.
• Prepare reports, meeting materials, and correspondence as needed.
• Supports onboarding and offboarding processes for physicians, in coordination with leadership.

Communication & Coordination

• Serve as a primary point of contact for physicians regarding scheduling and operational questions.
• Communicate schedule updates and operational information clearly and timely.
• Coordinate with hospital departments (HR, credentialing, payroll, compliance) as needed.

Data & Operational Support

• Assist with tracking productivity, coverage, and operational metrics.
• Maintain accurate records related to contracts, schedules, and administrative requirements.
• Identify and escalate scheduling or operational issues proactively.

• Attend staff meetings or other company sponsored or mandated meetings and support follow-up actions as required.
• Ensure confidentiality and compliance with organizational policies.
• Perform additional duties as assigned to support physician operations.

Required:

• Bachelor’s degree preferred, or equivalent experience.
• Minimum of 2+ years’ administrative experience required, healthcare strongly preferred.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent communication and customer service skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem solving and follow up skills.
• Collaborative and service-oriented mindset.

Preferred:

• Experience supporting physician groups or hospitalist programs.
• Familiarity with physician scheduling systems or workforce management tools.
• Familiarity with physician payroll processing and submission.